Band booster guides
The notes last year's chair meant to leave
A spreadsheet rarely explains which quote changed, what the fair-share number covers, or what families received. These guides show how to mark changing quotes, explain fair share, file uniform notes, and leave the next parent the details they will need.
Guide shelf
What are you sorting out?
Each guide names the handout to print and the records that stay with your director, treasurer, or school.
GUIDE What belongs in a band trip estimate? Mark each cost as rough, quoted, or confirmed, then prepare separate summaries for families and administrators. Read guide GUIDE How do you explain fair share to families? Show the season cost, what other income covers, and the amount left for families. Keep official balances elsewhere. Read guide GUIDE Uniform checkout, cleaning, and return notes A practical checklist for fitting day, checkout, cleaning, repairs, missing pieces, and return day. Read guide GUIDE A contest schedule for the long Saturday Print the schedule, adult jobs, meal count, and trailer list each group needs. Read guide GUIDE A five-year equipment replacement list Put condition, repair cost, replacement price, and target year into a list the director and board can review. Read guide GUIDE A meal plan for the long band day Build the shopping list, donation asks, serving shifts, and safe-holding notes from one group headcount without putting student names or allergy details into the worksheet. Read guide