Guide preview
Competition-day band packet notes packet shape
Worth a skim before you print or hand off the packet.
01Event itinerary02Bus labels03Chaperone roles04Pit crew checklist
BandBoosterKit guide
Competition-day band packet notes
Build a contest-day packet for the itinerary, chaperones, bus labels, pit crew, load lists, snacks, and parent reminders.
Read this when: you're deciding what goes in the packet and what stays in your program's approved systems.
Guide note
Write for the bus, pit, and food table
Make the packet easy to skim from the bus, pit, or food table.
Use a plain itinerary, role sheet, packing list, load list, and official-schedule reminder.
Guide note
Do not copy private student data into the packet
Use groups, sections, bus labels, and adult role names for packet planning.
Keep medical, emergency, parent-contact, rooming, pickup, and private roster details in the approved school system or trip channel.
Packet checklist
What to gather before the meeting
- Event itinerary
- Bus labels
- Chaperone roles
- Pit crew checklist
- Truck/trailer load list
- Student packing reminder
- Official schedule link