BandBoosterKit

Band booster calculators and worksheets

Pick the job that landed in your lap.

Choose the trip cost or fair-share worksheet, get the uniform closet onto paper, sort out contest day and meals, or put together the next equipment request. The finished worksheets come first. The fundraiser page is listed last because its math is not ready.

Open the trip cost worksheet

What to leave behind

A packet another parent can follow

Keep the useful numbers and notes together, then leave official balances and private student records in the systems your program already uses.

01The numbers families need02Questions for the treasurer03Director and school checks04Notes for next year's chair
Worksheet No account

Find your job

Jump to the part of the season you're working on.

TRIP / Approval request through departure week

Trip packets

Work out the cost per student and put the proposed deposit schedule where families can read it. Final dates and approvals still come from your director, school, and trip company.

TRIP

Band Trip Cost-per-Student + Parent/Admin Packet Builder

Add up buses, hotel nights, food, and fees. The worksheet gives you a cost per student and a proposed deposit schedule for the parent and admin packet.

Open worksheet

BUDG / Budget planning through parent explanation night

Fair-share and budget

Show what fair share is meant to cover, what other money offsets the season cost, and what families are being asked to pay.

BUDG

Band Fair-Share + Season Budget Calculator

Show what the season costs, what other money covers, and the fair-share amount left per student without turning the worksheet into a student ledger.

Open worksheet

UNIF / Fitting day through return day

Uniforms

Keep track of jackets, bibbers, shakos, garment bags, cleaning, repairs, and what still needs to come back.

UNIF

Uniform Inventory + Checkout/Cleaning Tracker

Keep up with each jacket, pair of bibbers, and shako, including who has it, what needs cleaning or repair, and what is missing on return day.

Open worksheet

COMP / Contest week through bus return

Competition day

Put the day's times, adult jobs, and truck or trailer load list in one place. Use the director's update for the final schedule.

COMP

Competition-Day Packet Builder

Put the contest itinerary, adult jobs, and truck or trailer load list in one packet, then check final times with your director.

Open worksheet

MEAL / Band camp, game nights, competition Saturdays

Meals and hospitality

Turn the headcount into a shopping list, account for donated food, and note who is handling each serving shift.

MEAL

Band Meal + Hospitality Planner

Use the headcount to plan band camp meals or contest food, account for donations, and note who is helping with each serving shift.

Open worksheet

EQPT / Inventory review through board approval

Equipment and assets

List what is worn out, add replacement estimates and target years, and give the director and booster board a useful budget request.

EQPT

Instrument / Equipment / Props Replacement Planner

List instruments, cases, props, and carts with repair notes, replacement costs, and target years for the next board budget discussion.

Open worksheet

FUND / Sale launch through deposit handoff

Fundraisers and credits

The math is not finished. You may keep general fundraiser notes here, but do not use this page for credits, deposits, balances, or fee decisions.

FUND Notes only: math not finished

Fundraiser + Student Credit Tracker

Keep general fundraiser and student-credit notes for the treasurer. The math is not finished, and this page is not an official finance record.

Keep notes here, but do not use the totals