BandBoosterKit

COMP / Contest schedule

Band Competition Day Schedule

Put the contest schedule, adult jobs, and trailer list in one packet. Final times and pickup changes still come from your director or school app.

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01
Your worksheet

Enter program totals or role labels, then print the family, director, treasurer, or board copy you need.

One run sheet for the whole long Saturday

The schedule may be in an email while the truck list and adult jobs are on separate sheets. Put arrival, warm-up, performance, meals, awards, and the trip home on one run sheet. Times can shift, so the director's update and official trip channel still come first. Use role labels or initials here, not student rosters, medical notes, or contact details.

Not saved yet

Event setup

Run sheet

Itinerary row 1
Use role labels or initials only, not student names or contacts.

Truck and trailer load list

Load item 1
Item and truck labels only, no addresses or private details.

Adult jobs for the day

Role 1
Assign with role labels or initials only.
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Your logo stays in this browser. We resize it here for the printed packet.

Choose a PNG or JPG up to 2 MB. Other file types are not supported, and an animated PNG will become one still image.

Run sheet results

Itinerary, load list, and day-of roles

How these totals are figured
Add load items
Itinerary rows0Every stop has a lead label.
Load packedNo load items yet0/0 items marked packed.
Critical unpacked0
Roles filled0/0
Print packetContest run sheet

Competition day packet

Date not set

Prepared by not set

Packed0/0
Run sheet
TimeActivityLeadNotes
No itinerary rows entered yet.
Load list
ItemQtyLocation or truckLoad state
No load items entered yet.
Day-of role sheet
RoleAssigned toBus or vehicle
No day-of roles entered yet.
Director__________
Chaperone lead__________
Family and student copyContest-day schedule

Family and student contest-day schedule

Competition day / Date not set

Contest-day schedule
TimeActivity
The schedule has not been entered yet.

Times can move. Use the director's update or your school-approved channel for the final schedule, bus details, ride-home rules, and pickup changes. Keep rosters, phone lists, medical details, and emergency contacts out of this handout.

Finish these contest-day details before sharing the packet
  • Add the competition or event name.
  • Add the event date.
  • Add the event venue.
  • Add the role or initials that prepared this packet.
  • Add at least one itinerary row so the run sheet has a schedule.
  • Add at least one load-list row with an item, quantity, and load location.
  • Add at least one day-of role.
Add logo to print packet

Your logo stays in this browser. We resize it here for the printed packet.

Choose a PNG or JPG up to 2 MB. Other file types are not supported, and an animated PNG will become one still image.

Sample numbers

Band Competition Day Schedule example

A Saturday contest packet for bus leads and parent helpers, filled in as an example you can overwrite.

  • Event itinerary worksheet
  • Bus/chaperone role sheet
  • Pit crew and load list

What this assumes

What needs a local check?

  • Use bus labels, section labels, adult role labels, and group codes when possible.
  • Keep medical details, emergency contacts, full room assignments, addresses, and private parent phone lists in approved school systems.
  • Official festival schedules, venue rules, transportation policy, supervision rules, and required forms must be checked at the source.
  • Blank rows are ignored. Missing, malformed, or negative quantities and invalid event dates are flagged for correction.

The math

How the totals work

The run sheet lists complete itinerary rows with times, activities, and leads. The load list counts packed versus total items and flags every unpacked item. The role sheet counts filled versus open day-of roles.

Sources and local checks

References for this worksheet

These references provide background. Current instructions from your school, district, director, treasurer, venue, and event still come first.

FAQ

Common questions

What can I do with the Band Competition Day Schedule?

Enter your program numbers and check the result. Keep official records in your approved system. Your director, treasurer, or school policy has the final say.

Do I need an account?

No. There is no account or login. Your work saves in this browser when local saving is available.

What should I avoid entering?

Leave out full private rosters, student account balances, medical details, emergency contacts, room assignments, addresses, parent phone lists, payment records, card or bank data, tax IDs, credentials, and anything you would not put in a shared booster packet.

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