Keep private student data, payment records, room assignments, bus rosters, medical details, and official records outside this worksheet.
No account required
One run sheet for the whole long Saturday
Arrival, load, warm-up, perform, awards, load out — this BandBoosterKit packet builder autosaves in your browser and prints the run sheet, load list, and adult jobs on one page. It isn't the official itinerary, so use role labels or initials only, and keep student names, rosters, medical notes, and contact details out of it.
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Add logo to print packet
Your logo stays in this browser. It is resized locally before it appears in print packets.
Accepted: PNG or JPG up to 2 MB. SVG, PDF, TIFF, and HEIC are not supported. Animated PNGs are flattened to one still logo.
Itinerary rows0Every stop has a lead label.Load packedNo load items yet0/0 items marked packed.Critical unpacked0Roles filled0/0
Print packetContest run sheet
Competition day packet
Date not set
Prepared by not set
Packed0/0
Run sheet
Time
Activity
Lead
Notes
No itinerary rows entered yet.
Load list
Item
Qty
Location or truck
Load state
No load items entered yet.
Day-of role sheet
Role
Assigned to
Bus or vehicle
No day-of roles entered yet.
Director__________
Chaperone lead__________
Review before departure
Add at least one itinerary row so the run sheet has a schedule.
Worked example
Competition-Day Packet Builder example
A Saturday contest packet for bus leads and parent helpers, filled in as an example you can overwrite.
Event itinerary worksheet
Bus/chaperone role sheet
Pit crew and load list
Assumptions
Check these before sharing
Use bus labels, section labels, adult role labels, and group codes when possible.
Keep medical details, emergency contacts, full room assignments, addresses, and private parent phone lists in approved school systems.
Official festival schedules, venue rules, transportation policy, supervision rules, and required forms must be checked at the source.
Blank rows are ignored; quantities below zero are treated as zero and flagged.
Formula notes
How the worksheet math works
The run sheet lists itinerary rows with times, activities, and leads. The load list counts packed versus total items and flags unpacked critical items. The role sheet counts filled versus open day-of roles.
Packed percent = packed load items / total load items.
Critical items that are not packed are counted and flagged for the load crew.
Roles without an assignment label count as open; itinerary rows without a lead are counted for review.
Sources and local checks
Where these worksheet checks come from
These references help set the worksheet's boundaries. Your current school, district, booster, director, treasurer, venue, and event instructions still come first.
Local school, district, booster, travel, payment, safety, and music-program procedures : Official policy, payment records, and required forms stay outside BandBoosterKit.
Official festival, venue, transportation, and school event instructions : Schedules, venue rules, safety, and required forms must be checked at the source.
FAQ
Common questions
What can I do with the Competition-Day Packet Builder?
Enter your numbers and notes, save in this browser, print the packet, export CSV, or download a backup file. Official records, payments, and approvals stay in the systems your group already uses.
Do I need an account?
No. There is no account to create and nothing to log into. Your work saves right in this browser when local saving is available.
What should I avoid entering?
Leave out full private rosters, student account balances, medical details, emergency contacts, room assignments, addresses, parent phone lists, payment records, card or bank data, tax IDs, credentials, and anything you would not put in a shared booster packet.
